How to Use Google Calendar and its Features

Google Calendar is a time-management, or I can say a life saver tool in the busy life we forget many things like meeting on Monday at five and today is Thursday we are going to think we will remember it, but no you will end up forgetting it. Cancelling meeting, delaying a meeting and backing out at the last moment creates a wrong impression personally and professionally. Business needs discipline. Google Calendar helps in scheduling calendar service developed by Google. It was available in beta release April 13, 2006, and an official release in July 2009, on the web and as mobile apps, it was there for both Android and iOS platforms.

I believe we all have used it for various purposes like scheduling calls with clients and setting up meetings with them, setting up reminders for important projects and organizing schedules. One of the great things about using Google Calendar in G Suite is the ability to create multiple calendars that are accessible to everyone in your company. Doesn’t it sound amazing?

Some vital point of Google calendar

• Google Calendar also allows users to create and edit changes in the events according to their availability. 
• Reminders can also be enabled for all your important events so that you don’t miss any.

•  Are you worried about event locations? Even you can also add that, or others can invite to events accordingly.
•  Users can also customize unique calendars, including Birthdays, where they can use the app mentioning dates of births using Google contacts and send or display birthday cards yearly. You can even use it to wish festivals, holidays and other special events a country-specific calendar that shows dates of special occasions.
• With time, Google has added some exciting features with the use of machine learning which includes Events from Gmail, so what happens in this is event details from the user Gmail account will be automatically added to Google Calendar as an event.
• We always forget our important date and last moment reminder and prior reminder are still helpful.
• Smart Suggestions helps the users to add event details that can be automatically updated with new information; suggestions can be where the app recommends things like titles, contacts, and locations while creating an event.
• Aim it is something where users enter information about the aim/objective of the event 

• For users of Google’s G Suite plan, a subscription plan which even you have chosen for your business will get premium offers functionality.
• Google Calendar gives an option of setting a time feature that can suggest it is suitable for all the group of people for an event based on their availability. Along with that, it also has a part to schedule the meeting room.

How to Use Google Calendar

1.Lets Create new calendars

To create a new calendar

• Step1 Click on the plus sign (+) next to My calendars
• Step2, you’ll see the option, “New calendar.” Select that option, 
• Step3 name your new Calendar
• Step4 Give it a description and time zone

2. Enable working hours.

To enable specific working hours on your Google Calendar

• Step1 Click the gear icon from your calendar view to access your settings.
• Step2 Navigate to the Working Hours section
• Step3 Now you can specify when you are in and out of work each day of the week.

3 Email event guests.

Once you have added everyone to the event, now you can send email to everyone in the group by clicking on the event block shown in your CalendarCalendar now after viewing you can click on the envelope icon.

After clicking on the envelope icon, an email compose box will pop up on your screen. Now type your message and also type in the email addresses of the people who you want to receive and click on the send option.

4. Setting up meeting locations.

You can set the location of your meeting and send the event invite with the specific address location in the “Where” box. It comes up with Google Maps, which makes it easy to locate.

5. Adding Google Hangout in your event invite.

Want to set up a video call meeting? Now it becomes straightforward to click on the link to “Add video call,” and then google will set up a hangout for all your members who will be attending your event.

6. Set appointment slots.

You arrange or set up your appointment slots easily. 

• Step1 click on your calendar view to create an event.
• Step2 When the event options show up, click on “Appointment slots.”
• Step3 Set the date accordingly for the slots you’d like to open up for appointments.
• Step4 you can also set duration for slots.

Features of Google Calender

• Customized calendar 

Google Calendar allows its users to create and customize their events and edit them accordingly. Events can be set with the start time and stop time and with an option of all-day events.

• Events visibility 

Events are viewable in many different kinds like setups, including day, week, weekend, month, or any schedule.

• Setting up locations  

You choose or add a location for easy understanding of an event’s place.

• Notification 

Users can also get notifications, with various options like email, mobile push notification and time.

• Inviting 

Users can also invite or add other people to events. Users having google calendar will get notification of the event showing in their Calendar, and for non-Google Calendar users they will get an email along with the option of “Yes”, “No”, or “Maybe” to revert.

• Privacy settings 

It allows all the users to set the levels of public visibility on their CalendarCalendar or individual events. Still, the CalendarCalendar automatically shows users event times in their local time; they can even choose a different time zone for an event.

• Enable or Disable unique calendars

It allows you to show or hide special Calendar like Birthdays calendar, taken automatically from a user’s Google contacts and shows the dates every year, and also Holidays calendar, special occasions calendar etc.

Now let’s talk about some recent updates